Research Design Service: East Midlands
National Institute for Health Research
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Costing a research project

  Created on Tuesday, 31 Oct 2017. Posted in Design Tips | Costing

You need to be thinking about costing from the earliest stages of your project design. You should aim to contact the relevant Research Support Office(s), and Trust R&D offices, several weeks before the deadline and to have familiarised yourself with the current research costing guidance.

Consider the questions:

  • Are the costs realistic?
  • Is your research project value for money?
  • Are you paying patients or public involved in your project?
  • Will you need to pay for any other assistance or do you have enough staff within your research project?
  • Do members of the research team need training and does this have cost implications?
  • Have you considered costs for equipment procurement, software licences, travel expenses, office supplies (printing, photocopying, postage, stationery, advertising), literature reviews, access to available publications, dissemination costs etc? 
  • Do you have CTU involvement in your project - as this will need to be costed?
  • Have you taken into account the three main types of cost - Research costs, NHS support costs, and treatment costs in line with AcoRD?
  • Have you allowed sufficient time for the costings to be verified by the host institution finance office and the finance office of any collaborating partners?

Attributing the costs of health and social care Research and Development (AcoRD)
The AcoRD guidance categorises the costs associated with research based on the nature of the activity and whether activities contribute to NHS patient care. Activities are divided into three categories, to which all research and development activities can be attributed:

  • NHS Treatment Costs: are patient care costs, which would continue to be incurred if the patient care service in question continued to be provided after the R&D study had stopped. These costs might be higher or lower than the cost of providing the current standard treatment in the NHS. Where the costs are higher, these are known as Excess Treatment Costs. These are met through the normal commissioning process.
  • NHS Service Support Costs: are additional patient care costs associated with the research, which would end once the R&D study in question had stopped, even if the patient care involved continued to be provided. Examples of such costs are processing patient records to identify NHS patients eligible to participate in the study and obtaining informed consent from participants. These costs are met from the R&D budget of the Department of Health and are provided through the NIHR Clinical Research Network (CRN) with the activities carried out by CRN funded staff. To ensure your study can be delivered successfully contact the CRN by emailing supportmystudyeastmidlands@nihr.ac.uk
  • Research Costs: are costs of the R&D itself that end when the research ends. They relate to activities that are being undertaken to answer the research questions. Research costs are split into two parts; Part A must always be met by the funder, and Part B which will be met by the DH where the funder is an Association of Medical Research Charities (AMRC) member and NIHR Non-commercial partner (www.nihr.ac.uk/research-and-impact/documents/NIHR-CRN-Portfolio/NIHR%20Partner%20List.pdf).
    • Part B:
      • Local study trial co-ordination and management
      • Data collection needed to answer the questions that the research study is addressing
      • Regulatory preparation and compliance including obtaining ethical approval and complying with the Medicine for Human Use (Clinical Trials) Regulations 2004
      • The time taken by chief and principal investigators (CI and PI to explain the study to professional colleagues, and to understand, the research elements of a study.

A list of common research activities attributed using AcoRD are found in Annex A https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/351185/AcoRD_Annex_A_-__List_of_Common_research_Activities_March_2013_for_publication.pdf


Costings Flowchart